Meeting Minutes

 

Title:               Budget Committee Meeting

Date:               Tuesday, April 6, 2010

Location:        Westport Island Town Office Conference Room, 7:00 pm

Subjects:         Budget Committee Tasks

Objective:       Come to consensus on the near term tasks to be completed in accordance with the draft Workshop Schedule, review actuals to date and review benchmarking evaluation to date.

 

 

Meeting Agenda:

 

Topic

 

Type

Responsibility

Time

 

Review agenda and time durations and approve any changes.

Discussion

Consensus

All

7 :00

5 Min.

Action Item Review

Discussion

Consensus

All

7 :05

10 min

February Meeting Minutes Review

Discussion

Consensus

All

7 :15

15 min

Benchmark Reports Review

Discussion

Consensus

All

7 :30

10 min

Road Maintenance Expenses to Date vs. Plan Report

Discussion

Consensus

All

7 :40

10 min

Planned Workshop Schedule for Review of Town Meeting Warrant

Discussion

Consensus

All

7 :50

10 min

Compensation Task Team

Discussion

Consensus

All

8 :00

10 min

Budget Committee Schedule

Discussion

Consensus

All

8 :10

10 min

Other Items (Education Cost,  Salt Shed ROI,  Storage Vault Cost,  Fiscal Year Billing Catch-up etc)

Discussion

All

8 :20

10 min

Public Comment

Discussion

Public

8 :30

5 min

Wrap up

Discussion

Consensus

Secretary

8 :35

5 min

Attendees:       Sandra Besecker, David Blake, Sandra Crehore , Richard DeVries, Dennis Dunbar, Kimberly Greenleaf and Susan Partelow           

Facilitator:       Sandra Besecker

Secretary:        David Blake

 

 

 

 

 

 

 

 

 

 


 

 

 

Draft Minutes from the April 6, 2010

Meeting of the Budget Committee

 

The meeting was called to order by Chairman, Dennis Dunbar at 7:02 PM.  The following members were present: Sandy Besecker, Sandra Crehore, Susan Partelow and David Blake.  Jerry Bodmer was present as a visitor.

 

The following matters were presented with due dates:

 

  • Dennis will be presenting salary data for the employees of the Town to the compensation sub-committee within the next few weeks. A draft analysis was presented during the meeting that was based on the 2009 MMA Salary Survey published in September of 2009. (Copy available upon request)
  • The salt/sand shed business case will be prepared for presentation to the Committee in July.
  • Data from the benchmark towns will be collected, collated and presented to the Committee in July.
  • Dennis will meet with the Town of Bristol officials and present his findings at our July meeting.
  • Susan discussed the Gatsby 34 depreciation accounting standard and the potential impact to maintenance reserves.  By using standard depreciation of property, plant and equipment, a fund is developed to cover the cost of maintenance and repair or refurbishment of town property.  Susan reported that the recent audit showed a depreciation amount of $48,397 for Fiscal Year End 30 June 2008.  These funds can be applied for maintenance, repair or refurbishment of the town hall, town office, office equipment and other town owned property.  To the extent that the annual depreciation is adequate for such maintenance, repair or refurbishment, no additional reserves are required to be set aside.  With Gatsby 34 followed, depreciation will be treated as an expense on the town books.
  • The Selectmen have decided to work on the Articles and will require a meeting with the Budget Committee in May.  There will not be any workshops between the two Boards until that time.
  • Sandra has been apprised of the costs associated with RSU 12 as it applies to Westport Island.
  • The Town Meeting Warrant will be posted about May 28th, 2010, which is 10 days before voting for officials for the various Town positions, which is the official start of the Town Meeting.
  • Town Meeting review of warrants will be held on June 19, 2010 beginning at 9:00 AM at the Town Hall.

 

The proposed tasks as outlined by Dennis, and noted on the attached schedule, were assigned as follows:

 

For discussion at Budget Committee Meeting on 4 May:

  • Compensation: (Articles 4-9)  Sandra, Richard and Dennis
  • Committee expense (Articles 10-13)  Sandy
  • Facilities and Equipment:  (Articles 14-21)  Sandra
  • Outside Services and Contingencies:  (Articles 22-25)  Susan
  •  

For Discussion at Budget Committee Meeting on 25 May:

  • Highways, Bridges and Snow Removal  (Articles 26-29)   David
  • Protection: (Articles 30-34)  Richard
  • General Assistance & Service Organizations (Articles 35-   )   Jerry
  • Miscellaneous Items and LD1.    Dennis 

 

 

 


Budget Committee Warrant Article Schedule