Westport Island Human Resource Committee Meeting                                         December 3rd 2008

 

Meeting Started at 7:15

Present: Judy Richardson, Marcia Richardson, Sarah Rhinelander, Linda Davis, Cyndy Lewis, Newt Blakesley, Pauline Langmaid (new member to be sworn in this month)

 

Activities Since last Meeting:

*Linda and Richard helped a family get a new door at ReStore in Bath. The door and other supplies will cost about $170. The resident will put in the labor, which was estimated by a local contractor. Linda wrote a thank you note to them and we gave him $40 for his time.

*There is a resident on the island that needs checking on, Sarah is in touch with him. He lives alone and may have some health and dementia difficulties.

*Thanksgiving; Linda prepared 8 meals at her house and we delivered. KFC donated containers and needs thank you note.

*A family called the Town Office on Tuesday before Thanksgiving, and though it was too late to get them a basket, Linda and Richard brought over food for them on Thanksgiving day. We have added these people to our list of those in need, esp for Christmas.

*Linda has contacted a family who rent on the island, they are both out of work. She will find out more to see what help we can give them.

*Judy suggested that we find out who the lobstermen are on the island and give them something this Christmas.

* Newt and Cyndy delivered to a family on Tday who one member of is in the hospital. They may need extra attention. Newt and Cyndy will check on them.

* Singalong went fine – there was more food than people, but still fun. Only one non HRC attended.

Treasurer:

No account balance given. Expenses since last meeting; $249.90 for #2 Heating oil; $82.43 for winterization window project; $40 to Danny Lester for estimate on house repairs; $231 for stamps for newsletters; $77 for trash removal Giles Rubbish; $500 for Shaws cards as agreed in last meeting. We will go over donations at next meeting.

 

New Items:  

  (during the meeting we folded, stamped, labeled and readied 2009 newsletters for mailing)

*Newt checked into transferring money to a CD, but the town already has the committee’s money in an account which makes interest. The committee unanimously agreed to leave the money where it is for now, until we are established as a 501C3.

*501 C3 Status may be established in June, Linda will keep checking on the lawyer’s progress.

*Bub and Kim Greenleaf will be stepping down as committee members to volunteer status.

*Committee unanimously moved that Pauline Langmaid be nominated as a committee member.

*Marcia will be stepping down as Co Chair in light of her increased responsibilities at her church. Linda Davis said that she would be willing to take her place as Co Chair when the time comes.

*Newt agreed to be Treasurer when Sarah steps down. It was decided that January 1st we will change over responsibilities.

*Secretarial duties were transferred from Cyndy to Sarah.

*Pauline said that Bruce Whittemore might be interested in being on the committee in the future.

*A resident is going in for surgery and will be out of work for several weeks. Sarah moved that we give her a $150 cash contribution and card. The motion passed unanimously.

*The Board of Directors was discussed and it was agreed that we could use  6 to 7 people rather than 12. We will discuss further when the 501 C3 status is closer to completion.

 

CHRISTMAS PREP: It was decided that we will buy $1500 in Shaws cards, $1000 in Walmart cards, and meet on December 15th at 6:30 to assemble cards for delivery in time for shopping. Linda suggested a food drive at the town office and we can put boxes together for people right before Christmas. Sarah has leftover toys from the toy sale, and knitted goods. Marcia has a box of cakes donated by the Pino’s.  Dedee’s mom donated hand made dolls, which are at the town office.

 

To Do:

  1. KFC thank you note - @ next meeting with other thank you notes?
  2. Thank you notes for donations - @ next meeting.
  3. Make new time public – announce in Brenda’s column. Sarah.
  4. Sarah will meet with a family and see if they have applied for appropriate programs, assess situation.
  5. Pauline nominated – Sarah. Pauline will get sworn in after nomination.
  6. Linda – check with family to assess situation.
  7. Sarah – ask Michael about lobstermen, who needs help.
  8. Cyndy and Newt will check on the people to whom they delivered on Tday.
  9. Marcia will call Alan (?) for CPR class donated to HRC.

 

To Do  FOR CHRISTMAS:

  1. Pauline will buy Christmas cards (about 30) to bring to the meeting on the 15th.
  2. Newt will purchase Walmart gift cards. Check in HRC mailbox.
  3. Sarah will purchase Shaw’s cards.
  4. Everyone bring some wrapping paper, etc.
  5. Linda will set up a basket in the town office for canned goods, and will put a note in Brenda’s column.

 

NEXT MEETING: DECEMBER 15th @ 6:30 to do Christmas Cards.

                                DECEMBER 21st or thereabouts to assemble boxes for Christmas

                                 JANUARY 7th @ 6:30 regular meeting

Agenda for next meeting: 

1. Go over minutes and ‘to do’ items.

2. Confidentiality forms for new members (Sarah has them).

3. Past months activities.

4. Treasurer’s report. New expenditures and approval of proposed expenditures.

5. Thank you cards for donations. Check mailbox for new donations and record them.

5. Put together Christmas cards, finalize Christmas list..

6. Schedule date for assembling Christmas boxes and delivery a couple days before Christmas.
6. Brenda Bonyun will speak about TRIAD program.